Email Management – Page 26 – Turner Time Management, LLC

How to Optimize Outlook for Best Performance (Outlook 2013)

February 9, 2013
Helios Visions
Email Management, Microsoft Office Productivity, Pro Member Tutorials

When you start using a new version of Outlook you are going to want to change some settings to optimize Outlook for its best performance. • Change folders to show "Total Number of Items" • Minimize interruptions by limiting email notifications • Turn on Spell Check • Empty Deleted items folder upon exiting (optional)

How to Send an e-mail “Flagged for Recipient” as a Reminder (Outlook 2007)

There may be times you would like to send a reminder to someone and you don’t want to use a Meeting Request to create a calendar event. You can send an e-mail and flag it for the recipient. This means the e-mail will be flagged and you can create a follow up reminder that will pop up in the recipients Outlook on a specific date and time.

How to Send an e-mail “Flagged for Recipient” as a Reminder (Outlook 2010)

There may be times you would like to send a reminder to someone and you don’t want to use a Meeting Request to create a calendar event. You can send an e-mail and flag it for the recipient. This means the e-mail will be flagged and you can create a follow up reminder that will pop up in the recipients Outlook on a specific date and time.

How to Create a Rule to Move e-mail to Specific Folder When it Arrives (Outlook 2010)

If you receive e-mails on a consistent basis that need to be moved to a folder when they arrive, you can create a rule that moves the e-mail message automatically. In this example we have a sales rep who receives an e-mail daily from customer service with the subject line “Deadline is close”. The sales rep wants to always file these e-mails in a special folder. We will create a rule that automatically files the e-mail in a new folder called “Deadline.

How to Forward Incoming Gmail to Another e-mail Account

If you use Gmail for one of your e-mail accounts, and you would like to be able to check ALL of your incoming e-mail from one place (i.e. Outlook), you can forward the incoming Gmail to another e-mail account.