Email Management

You may want to create a new Contact Folder for a number of reasons. One reason would be to keep some contacts separate. In this example I am going to import a list of old contacts and I only want to mail to them one time. Then I am going to delete the list because all my contacts sync with my smart phone and I don’t want the additional 200 names to be in my smart phone.

You may have turned on “In Cell Editing” in Outlook and don’t even remember doing it. This would allow you to edit the subject line in an e-mail message while looking at your Inbox (and not even opening the message). This can cause you to inadvertently loose the subject line altogether, which can be a problem. You may want to turn off “In Cell Editing” to prevent this from happening.

Usually when you respond to a Meeting Request in Outlook, the request is deleted from your Inbox. In some cases this is not happening. You can check one quick setting to fix this issue. This will work the same in Outlook 2013, Outlook 2010 and Outlook 2007.

If you view e-mail on a smart phone and you use Outlook, you may find yourself deleting the same e-mails more than once. One option is to set Outlook to send/receive less often. This means when you are out of the office and you delete an e-mail on your smart phone, you won’t have to delete the same e-mail in Outlook as often.

Sometimes you may receive an e-mail that is in plain text format in Outlook. When you open the e-mail many of the features in the Ribbon are disabled. You can enable these features by converting the e-mail into HTML format. This will come in handy when you need to reply/forward this e-mail and you want to include a hyperlink, an image, change the font color, etc.